Tariff Update Instructions 2018

Dental Tariff Update 2018

The Fee Schedule update is available for 2018. Subscribing practices will receive an instructions email with a link to a Download Manager. Instructions on accessing & importing the tariff download are explained in the email. Version 3 of the Importer is available for download on 15 January 2018. Complete the Online 2018 Tariff Update Subscription Form below to subscribe.

Subscription Costs: Once-off cost – paid by practices January 2018: R 500 (VAT Incl) (EFT Payment)

N.B. Tariff Fees become available as per medical aid release dates – some of the medical schemes have their Fees ready by mid-January.


Step 1: Complete the Online 2018 Tariff Subscription Form

Questions?
- Use Live Chat button (on screen to the right).
- Use email links in text below.

ExACT Dental Provider Fee Schedules are released for medical schemes and administrators to subscribing practices as an AUTOMATED SERVICE. 

Complete the 2018 Tariff Update Subscription form below on this page.

Subscription Rules:
1. Every practice requires its own Tariff Update file.
2. Every ExACT database in a practice requires its own Tariff Update file.
3. Every practice at a different address requires its own Tariff Update file.

Step 2: Subscribing Practices to Receive Download Link in Instruction Email

The instructions will include a link to download the Importer (1).zip file. Please read all steps below before proceeding to download the first importer file.

  1. Click link.
  2. Register.
  3. Log in once registered.
  4. Download the tariff file.

Only subscribing practices will receive the email with the link to download the file.

Step 3: Verify ExACT Dental Version
  1. Verify ExACT Dental version. (In ExACT, in the top right corner: click Help --> About --> ExACT Dental Version displayed).
  2. The Tariff Update is available for ExACT Dental versions 2.5.0.11 and 3.0.
  3. For older versions, first request your ExACT Upgrade via the HelpDesk.
  4. Request ExACT Dental version upgrade here.

Questions for Step 3? Submit your question here.

Step 4: Tariff Update Guide

Step 4
To Do:

Tariff Update Guide

The UPDATE SERVICE automatically updates these 3 ExACT Dental files:

  1. Dental Fee Schedules (lists of dental tariffs) [in ExACT: Treatment Codes].
  2. Medical Aid Schemes [in ExACT: Medical Aid Schemes].
  3. Medical Aid Administrators [in ExACT: Medical Aid Administrators].

Please note: BEFORE running the automatic IMPORTER, some files must be renamed to have exactly the same names as used by the TOOLBOX IMPORTER. To put it another way, BEFORE running the automatic IMPORTER, note that ExACT uses pre-determined names for each Medical Scheme or Option to import the tariffs. Refer to the MEDICAL SCHEME MASTER LIST (click here) to see the names of the Schemes and Options used by the TOOLBOX IMPORTER.

Read FAQ 1: “What happens if our fee schedule names [in ExACT: Treatment Codes] for these 3 files are NOT the same names as that of the IMPORTER?”

NOTE: If you have renamed your Fee Tables Tariff in 2017 to our default names, you don't have to do it again.

TIPS: Check if you have RENAMED Files before running the AUTOMATED UPDATE SERVICE.

Ensure that you have completed all patient charting and billing for the previous year.
Ensure that you have submitted all your claims in paper / EDI for the previous year.

Step 4a: To RENAME Provider Dental Fee files in ExACT Dental,
Refer to: Dental Fees MASTER LIST UPDATED 08/01/2018.
NOTE: Fee Tables that are ready for release, are in YELLOW.

Step 4b: To RENAME Medical Scheme files in ExACT Dental,
Refer to: Medical Schemes MASTER LIST UPDATED 08/01/2018

Step 4c: To RENAME all Medical Scheme Administrator files in ExACT Dental,

Once these files are updated, proceed to download the Importer (2).zip file.
The Importer (2).zip file is downloaded via our website.

Step 5: Download Importer

Step 5: To do:

Download IMPORTER from the URL / link in the instruction email sent to your practice.

Before running the IMPORTER zip file ...
ENSURE THAT A WORKING BACK-UP WAS MADE OF YOUR DATA FOLDER(s).
THE DATA FOLDER is on your EXACT32 SERVER PC in folder: c:exact32

Questions for Step 5? Submit your question here.

NOTE: A WORKING BACKUP means that your practice has a proven / tested method of doing back-ups that are working by restoring the back-up so that you can access and work with the data in ExACT Dental.

NOTE: Studies show that 35% of back-ups do not work properly due to some error – Hence our definition of a “WORKING BACK-UP” being a back-up that was restored and tested for functionality.

LOGIN to DOWNLOAD the Importer (2).zip:

5.1. Click on the file: '2018 Tariff Download' to download the zip file.

NEXT

5.2. Save the file to exact32 or Show in Folder and copy from folder to exact32 folder. When downloading the IMPORTER, select the "Save" option for .zip file (do NOT run the "Open File" instruction).

*NOTE: Save to exact32 and unzip the IMPORTER in your ExACT Dental folder (extract files within .zip to your exact32 folder). To say it in a different way, if the Importer file has been saved to your exact32 file, Run the Importer (2).zip by double clicking on it and extract all files to your C:exact32 folder
- Use the ‘confirm overwrite’ on all files.

If ExACT is not installed in the default manner, you have to contact your practice’s technical support.

*The default folder is: C:exact32
- other options may be D:exact32

NEXT

Step 6: To do:

RUN THE TARIFF IMPORTER

6.1. Open your ExACT Toolbox (the ‘tool.exe’ )  or the icon on your desktop.

NEXT

6.2. Select the Scheme & Tariff Menu.

NEXT

6.3. Run IMPORT Exact Medical Aids.

NEXT

6.4. Run IMPORT Exact Scheme Tariffs.

NEXT

6.5. Click on the Fix Menu.

NEXT

6.6. Run Fix Prices & Fee Scheme Table.

NEXT

6.7. Close the toolbox.

DONE ... !

NOTES:

The IMPORTER will often run longer than you expect due to the system speed of your computer – DO NOT interrupt the process – let the importer complete its import process – even if it seems the screen is static – wait for the DONE message to confirm the process is complete.


ExACT Dental Once-Off Subscription Form 2018

    Our Banking Details

    Terms and Conditions

    Subscription Rules:
    1.) Every practice requires its own tariff update file.
    2.) Every ExACT database in a practice requires its own tariff update file.
    3.) Every practice at a different address requires its own tariff update file.

    I understand the tariff fees update files become available as the medical schemes release the annual tariff updates, after which ExACT Dental makes the tariff file available to be downloaded. There are several tariff fees files released throughout January every year as some medical schemes only make their annual fees available by mid-January.

    Upload Proof of Payment

    Please upload (attach) your proof of payment. Alternatively, complete the subscription form and email the POP to management@ecizone.com. It is preferred that the POP be uploaded to accompany this signed online subscription form.

    By submitting this form, you confirm your subscription to the 2023 fee schedule and agree to and understand the Terms and Conditions of the tariff service. After you have clicked the "Send" button, you will see a confirmation message on-screen, confirming your successful subscription.

    Dental Tariff Update 2018

    The Fee Schedule update is again available for 2018. Instructions on accessing & importing the tariff download is available as of 5 January 2018 subject to receiving your Subscription Form. Complete the Online 2018 Tariff Update Subscription Form below to subscribe.

    Subscription Costs: Once-off cost – paid by practices in January 2018: R 500 (VAT Incl) (EFT payment)

    N.B. Tariff Fees become available as per medical aid release dates – some of the medical schemes have their Fees ready by mid-January.


    Step 1: Complete the Online 2018 Tariff Subscription Form

    Questions?
    - Use Live Chat button (on screen to the right).
    - Use email links in text below.

    ExACT Dental Provider Fee Schedules are released for medical schemes and administrators to subscribing practices as an AUTOMATED SERVICE. 

    Complete the 2018 Tariff Update Subscription form below on this page.

    Subscription Rules:
    1. Every practice requires its own Tariff Update file.
    2. Every ExACT database in a practice requires its own Tariff Update file.
    3. Every practice at a different address requires its own Tariff Update file.

    Step 2: Subscribing Practices to Receive Download Link in Instruction Email

    The instructions will include a link to download the Importer (1).zip file. Please read all steps below before proceeding to download the first importer file.

    1. Click link.
    2. Register.
    3. Log in once registered.
    4. Download the tariff file.

    Only subscribing practices will receive the email with the link to download the file.

    Step 3: Verify ExACT Dental Version
    1. Verify ExACT Dental version. (In ExACT, in the top right corner: click Help --> About --> ExACT Dental Version displayed).
    2. The Tariff Update is available for ExACT Dental versions 2.5.0.11 and 3.0.
    3. For older versions, first request your ExACT Upgrade via the HelpDesk.
    4. Request ExACT Dental version upgrade here.

    Questions for Step 3? Submit your question here.

    Step 4: Tariff Update Guide

    Step 4
    To Do:

    Tariff Update Guide

    The UPDATE SERVICE automatically updates these 3 ExACT Dental files:

    1. Dental Fee Schedules (lists of dental tariffs) [in ExACT: Treatment Codes].
    2. Medical Aid Schemes [in ExACT: Medical Aid Schemes].
    3. Medical Aid Administrators [in ExACT: Medical Aid Administrators].

    Please note: BEFORE running the automatic IMPORTER, some files must be renamed to have exactly the same names as used by the TOOLBOX IMPORTER. To put it another way, BEFORE running the automatic IMPORTER, note that ExACT uses pre-determined names for each Medical Scheme or Option to import the tariffs. Refer to the MEDICAL SCHEME MASTER LIST (click here) to see the names of the Schemes and Options used by the TOOLBOX IMPORTER.

    Read FAQ 1: “What happens if our fee schedule names [in ExACT: Treatment Codes] for these 3 files are NOT the same names as that of the IMPORTER?”

    NOTE: If you have renamed your Fee Tables Tariff in 2017 to our default names, you don't have to do it again.

    TIPS: Check if you have RENAMED Files before running the AUTOMATED UPDATE SERVICE.

    Ensure that you have completed all patient charting and billing for the previous year.
    Ensure that you have submitted all your claims in paper / EDI for the previous year.

    Step 4a: To RENAME Provider Dental Fee files in ExACT Dental,
    Refer to: Dental Fees MASTER LIST UPDATED 08/01/2018.
    NOTE: Fee Tables that are ready for release, are in YELLOW.

    Step 4b: To RENAME Medical Scheme files in ExACT Dental,
    Refer to: Medical Schemes MASTER LIST UPDATED 08/01/2018

    Step 4c: To RENAME all Medical Scheme Administrator files in ExACT Dental,

    Once these files are updated, proceed to download the Importer (2).zip file.
    The Importer (2).zip file is downloaded via our website.

    Step 5: Download Importer

    Step 5: To do:

    Download IMPORTER from the URL / link in the instruction email sent to your practice.

    Before running the IMPORTER zip file ...
    ENSURE THAT A WORKING BACK-UP WAS MADE OF YOUR DATA FOLDER(s).
    THE DATA FOLDER is on your EXACT32 SERVER PC in folder: c:exact32

    Questions for Step 5? Submit your question here.

    NOTE: A WORKING BACKUP means that your practice has a proven / tested method of doing back-ups that are working by restoring the back-up so that you can access and work with the data in ExACT Dental.

    NOTE: Studies show that 35% of back-ups do not work properly due to some error – Hence our definition of a “WORKING BACK-UP” being a back-up that was restored and tested for functionality.

    LOGIN to DOWNLOAD the Importer (2).zip:

    5.1. Click on the file: '2018 Tariff Download' to download the zip file.

    NEXT

    5.2. Save the file to exact32 or Show in Folder and copy from folder to exact32 folder. When downloading the IMPORTER, select the "Save" option for .zip file (do NOT run the "Open File" instruction).

    *NOTE: Save to exact32 and unzip the IMPORTER in your ExACT Dental folder (extract files within .zip to your exact32 folder). To say it in a different way, if the Importer file has been saved to your exact32 file, Run the Importer (2).zip by double clicking on it and extract all files to your C:exact32 folder
    - Use the ‘confirm overwrite’ on all files.

    If ExACT is not installed in the default manner, you have to contact your practice’s technical support.

    *The default folder is: C:exact32
    - other options may be D:exact32

    NEXT

    Step 6: To do:

    RUN THE TARIFF IMPORTER

    6.1. Open your ExACT Toolbox (the ‘tool.exe’ )  or the icon on your desktop.

    NEXT

    6.2. Select the Scheme & Tariff Menu.

    NEXT

    6.3. Run IMPORT Exact Medical Aids.

    NEXT

    6.4. Run IMPORT Exact Scheme Tariffs.

    NEXT

    6.5. Click on the Fix Menu.

    NEXT

    6.6. Run Fix Prices & Fee Scheme Table.

    NEXT

    6.7. Close the toolbox.

    DONE ... !

    NOTES:

    The IMPORTER will often run longer than you expect due to the system speed of your computer – DO NOT interrupt the process – let the importer complete its import process – even if it seems the screen is static – wait for the DONE message to confirm the process is complete.


    ExACT Dental Once-Off Subscription Form 2018

      Our Banking Details

      Terms and Conditions

      Subscription Rules:
      1.) Every practice requires its own tariff update file.
      2.) Every ExACT database in a practice requires its own tariff update file.
      3.) Every practice at a different address requires its own tariff update file.

      I understand the tariff fees update files become available as the medical schemes release the annual tariff updates, after which ExACT Dental makes the tariff file available to be downloaded. There are several tariff fees files released throughout January every year as some medical schemes only make their annual fees available by mid-January.

      Upload Proof of Payment

      Please upload (attach) your proof of payment. Alternatively, complete the subscription form and email the POP to management@ecizone.com. It is preferred that the POP be uploaded to accompany this signed online subscription form.

      By submitting this form, you confirm your subscription to the 2023 fee schedule and agree to and understand the Terms and Conditions of the tariff service. After you have clicked the "Send" button, you will see a confirmation message on-screen, confirming your successful subscription.